Managing media files

Media files can be uploaded to the system and then used in themes that define the display of the Contact web interface for a particular organisation. Administrators can add (upload) new media files, edit or delete existing files, or download them.

Note: Only image file types (such as .png, .jpg, .gif, .jpeg) can be uploaded. If the file type is not valid, an error message is displayed.

Note: Themes customisation is a licensable feature of the system.

Administrators must have the Themes: Modify privilege to manage media files.

Add a media file #

1. Click System > Media Files on the menu bar.
   A list of the media files that are already uploaded is displayed.
2. Click Add. The Add Media File page is displayed.
3. (Mandatory.) Enter the name of the new media file (up to 100 characters). Any unicode characters are allowed, including whitespace and accented letters.
4. Enter a brief Description for the media file (up to 250 characters). Any unicode characters are allowed, including whitespace and accented letters.
5. Click Upload Media File then navigate to the file and open it.
   An image of the file is displayed on the Add Media File page, along with other file details.
6. Click Add.

Delete, edit or download an media file #

1. To delete a media file, select the appropriate a media file in the list and click Delete then confirm that you want to delete the media file.
2. To edit the details for a media file, select the appropriate media file in the list, reconfigure the parameters as required then click Save Changes.
3. To download a media file, select the appropriate media file in the list then click Download Media File.

Definitions #

• Name: The name of the media file.
• Description: A brief description of the media file.
• File: An image of the file, along with other file details:
  • The name of the image file, for example, login_logo_white.png
  • The type of image file and the file extension
  • The file size, in bytes
  • The height and width of the file image, in pixels.